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Req ID:  9861
Date:  Oct 17, 2019

Durham, NC, US, 27710


Occupational Summary:


This position reports to the Senior Director to help develop and implement strategies, manage day-to-day decisions for regional programs, and develop the overall program on the west coast. Coordinates the activity of regional alumni volunteers, including the management of the regional boards. This position will have the responsibility to cover Northern California, Seattle, Portland, and other areas as assigned. Extensive travel is required throughout this rapidly growing region.



Work Performed:


Lead communication and interaction between the university community, alumni, parents and friends of Duke through organizational assistance, supervision, and coordination with local alumni in planning and conducting a variety of social, educational, and community service activities and events.


Plan and coordinate off-campus activities of the Duke Alumni Association, in particular (but not limited to) those relating to Regional Programs.


Facilitate and lead the recruiting, training, motivation and supervision of approximately 1000 volunteers who are necessary and vital participants in the implementation of the goals and activities of Duke Regional Programs.


Participate in developing and expanding Duke Regional Program goals, objectives and strategies.  Assume the responsibility for assisting the Senior Director in the implementation of stated goals, objectives and strategies. Collaborate with units within the University (including Development and the Graduate and Professional Schools) to implement shared goals and objectives.


Represent the University and/or Duke Regional Programs at required or appropriate functions and events around the world.


In the absence or unavailability of the Assistant Vice President or Senior Director, serve as the University representative and/or Regional Program representative at appropriate University functions, events, and committee meetings.


As required by the Senior Director of Regional Programs, direct the coordination of alumni activities in conjunction with major national sports events; serve on the University Planning Committees; manage ticket sales and disbursement of funds for such events.


Supervise local Regional Program budgets and fund-raising activities. Assume responsibility for ensuring sound fiscal management in assigned regions.


Lend organizational assistance to Duke Alumni Association officers in planning programs, arranging for speakers and coordinating the preparation, publication and advance publicity mailings for these events.


Recommend areas for the establishment of new regional communities and/or regional programs and assist in the recruitment of members for both new and established regional communities.


Follow-up on all Duke Alumni Association activities and prepare and edit summary articles for publication. Submit all reports required by the DAA in a timely manner and attend all required meetings.


Job duties require travel up to 100 days per calendar year throughout California and the Pacific Northwest.


Performs other related duties incidental to the work described herein.


The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.





The Assistant Director is a forward-facing position, which requires excellent interpersonal and relationship building skills. The planning and execution of meetings and events will require comfort with and competency in using web-based tools and communications platforms. In addition, the Assistant Director in this region must be comfortable with driving in urban areas.

Minimum Qualifications




Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.




Work requires five years of experience in alumni affairs, public relations, program administration, marketing or related field to acquire the advanced skills necessary to direct the planning and coordination of social, educational, and community service activities and events.


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh