ADMINISTRATIVE PROGRAM DIRECTOR

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

https://medicalphysics.duke.edu/

We are seeking a highly motivated and energetic person to provide management oversight for the financial, administrative, and academic aspects of the Duke Medical Physics Graduate Program. We are one of the leading medical physics educational programs in the world consisting of ~ 60 students (30MS and 30PhD) and 60 faculty with primary appointments across multiple schools. The position requires excellent people and management skills relating to interactions with a diverse and active graduate student and faculty body.  The position reports to the Program Director with administrative oversight in the Department of Radiation Oncology, and involves working closely in support of the Associate Director and Director of Graduate Studies.

Responsibilities:

• Create a welcoming and effective collegial atmosphere for students and faculty, suitable for a top academic educational graduate program.
• Manage $4 million budget and advise Program Director on budgetary matters and provide recommendations/guidance on program requirements and expenditures.
• Develop and manage short-term and long-term program operating budgets and projections. Prepare, analyze and present operational and financial reports. 
• Supervise staff and work with Program Director and Director of Graduate Studies on human resource issues related to students and faculty.
• Plan and manage program recruitment activities and admission process including the implementation of promotional/marketing strategies and Open House events.
• Supervise the organization of various program events: lunches, dinners, receptions, seminars, symposiums, etc.

• Plan, organize, and coordinate student academic and professional orientations, Career Day and Professional workshops.

• Manage the program intranet and external websites
• Facilitate internal / external communications, maintain directories/handbooks, and develop program materials and announcements.

• Oversee program property management, renovations, and contact/vendor services.

Education / Skills

Bachelor’s degree

Minimum of 4 years of finance, academic administration, supervisory related experience

Ability to effectively manage staff and relate to a diverse student and faculty body

Financial and grants management, data management skills

Knowledge of medical and graduate-level education

Experience with accounting systems and sap-r/3

Proficiency in Microsoft Programs: Word, Excel, PowerPoint, Access

Minimum Qualifications

Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires the ability to plan and administer programs and direct OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. program activities within a specific functional area, generally acquired through four years of related experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.