ADMINISTRATIVE INTERN

Work Arrangement:

Requisition Number: 242538

Regular or Temporary: Regular

Location:

Durham, NC, US, 27710

Personnel Area: UNIVERSITY

Date: Apr 2, 2024

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Job Description

Applied Ethics+ Project Management in Technology and Bio-medical Policy Research

The Admin Intern will serve as an AE+ Project Manager (PM) to oversee 4 teams of students participating in the Applied Ethics+ program during Summer 2024. The PM will guide project progress and mentor students working on life science and technology projects hosted by various NGOs and for-profit organizations.

This will be a full-time position (40 hours/week) during the 10-week AE+ program plus an additional week before and after the program.

During the 10-week AE+ program, the PM will be expected to meet in person with their 4 assigned project teams weekly for a total of approximately 5 hours per team. This is intended to be an in-person experience for the students and it is expected that the meetings will be in person, rather than virtual. During these meetings, the PMs will review each team’s project progress and providing technical feedback on each team’s work to support the following:

Subject Matter Knowledge – Clarify complex topics of the project fields and recommend additional resources for student teams to connect with for additional support.
Technical Accuracy - Ensure that each team’s reporting and interpretation of their project’s subject matter is aligned with the current findings of the relevant fields.
Standard Setting – Ensure that project work is conducted and reported with appropriate academic rigor and style of the project’s fields. PMs will also coordinate with AE+ faculty to incorporate AE+ learning outcomes and methodologies in project work.
Work Plan – Developing a structured work plan and timetable to create the deliverables required by the project host
In addition to the weekly check-ins with project teams, the PMs will also be expected to meet in person or virtually with the AE+ Program Manager, approximately 2 hours a week, to coordinate on the following:
Project Management – while each student team will be primarily responsible for their own project management and overseen by the Program Manager, PMs will assist the Program Manager in the review of their assigned teams’ project management plans and progress. This assistance will help ensure that each team’s plan and progress are both realistic and faithfully pursued.
Program and Team Assessment – where appropriate, the P Ms will also coordinate and assist the Program Manager in the development, facilitation, and interpretation of assessments for each project team and the overall AE+ program.
Program Review – upon the end of the program, the PMs will be asked to assist in the overall review, reporting, and assessment of the AE+ program. This will also include their input on their own experience as subject matter experts for the project teams.

Prior to the AE+ Summer Program, the PM will conduct the following:

Master’s in Bioethics & Science Policy

The Admin Intern will lead the creation of a name/curriculum update document prepared for approval by the Duke Graduate School, the ECGF, the Academic Programs Committee, and the Academic Council for the Master’s in Bioethics & Science Policy program. The first round of approvals by the Graduate School should begin in July 2024. This position will review original documents created with the 2013 launch of the program and understand what needs to be updated, draft and attain Director consensus on the document including name recommendation and curricular updates, and map out the process by which all levels of approval are to be attained.

Tech Ethics & Policy Executive Education

The PM will assist S&S staff in conducting market research and planning for the launch of executive education programming in Tech Ethics and Policy.

AE+ Curriculum

Participate in curriculum planning meetings and produce materials for instruction in preparation for the summer program. The PM will maintain files for future AE+ summers, Ethical Tech Practicum classes, and Executive Education courses.

AE+ Administration

The PM will assist with AE+ student recruitment, application review, project placement, and enrollment. The PM will make recommendations for summer programmatic enhancements, schedule speakers, and publish a calendar of events. The PM may make recommendations for process and program improvements. The PM will develop an orientation program for all AE+ participants and other Project Managers to be delivered 1 week prior to the program start.

Minimum Qualifications

Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

None required beyond education. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.