ADMINISTRATIVE ASSISTANT

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

The Pratt School of Engineering at Duke University is one of the fastest-rising, highly ranked engineering schools in the nation. The school consists of four departments with 130 tenure-track faculty members, 1250 undergraduate students, 1400 master’s students, and 600 PhD students. Housed within a university renowned for its programs in the liberal arts, medicine, business and law, Pratt prepares future engineering leaders to address complex challenges with solutions that take into account the complexities and nuances of implementing them. Pratt takes a whole-student approach to education, ensuring students are well-supported throughout their journeys and graduate with the grit and determination required to persevere in their careers and their lives. Pratt is dedicated to the values of diversity, equitability, inclusivity and community in its pursuit of knowledge and service to society.

Occupational Summary:

The Department of Electrical and Computer Engineering at Duke University is seeking a dynamic Administrative Assistant with exceptional administrative and organizational skills. The ideal candidate is both strategic and tactical and possesses a strong attention to detail.           

Work Performed

• Interpret departmental and divisional policies and d procedures, making decisions on specific operating problems and issuing instructions in the name of the department or division head. Operate with the authority to affect, interpret, or implement management policies or operating practices.
• Support for various meetings – Faculty, External Advisory Board, ABET, ECE Leadership. Take minutes at various meetings and prepare final minutes ensuring correctness in format, spelling, and grammar.   
• Proactive management of ECE Chair’s complex calendar to include arranging meetings, appointments, and travel.
• Independently generate complex and detailed presentations and reports.   
• Control and maintain records of departmental or divisional contract and budget expenditures informing appropriate staff members of financial status of various projects and/or in matters of significant financial impact. Prepare and submit reimbursements for Chair.   

• Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions or correctness. Recommendvariou s personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers, and vacation schedules.
• Coordinate and Support Committee Chair on recruitment for Faculty and POP to include postings on AJO, Travel and Seminar arrangements, Agenda, etc. 
• Assist and advise department or division head and staff members on administrative problems. Compile reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. Support business operations and strategic planning with analysis and recommendations based on data. Perform other related duties incidental to the work described herein.  

Minimum Qualifications

Education

Work requires a general educational background normally equivalent to a full high school education plus two years post-secondary education in a business-related field.

Experience

Work requires 4 years related business or administrative experience to OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.